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Report Meet Attendance & Absence

Use the following procedures to report whether your child will or will not be attending a swim meet. It is critical Coach Rose knows and accounts for 100% of absences to optimally schedule heats and relays. There is no need to report missed practices - only missed meets.  Using Swimtopia to report a missed meet provides Coach Rose the most updated information for planning heating and relays.

Email Coach Rose if you need to report a missed meet the day of the meet because of unplanned circumstances.


Meet Attendance & Absence Reporting Steps:

1) Navigate to "Volunteer Signup & Absence Reporting" page

2) Click "Meet Entry" button. (If the Meet Entry button is gray and says "closed," it is past the deadline for reporting online. Please send an email to Coach Rose)

3) Click on the "Edit" button to record whether you will attend the meet.  This screen will show your current status for that meet, which you can edit again later, until the deadline for the meet.

4) If you will miss the meet, choose "Not attending" from the dropdown list, then click the "Save" button.

5) If you will be late to the meet, or will be leaving early, choose "Attending" from the dropdown list and email Coach Rose with the arrival and departure information.  

Reports of both absences and attendance are required

Undeclared swimmers will be assumed to be NOT attending the meet. 

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